In order to conduct an archaeological investigation in the Province, whether it is an excavation, survey, or Historic Resources Impact Assessment, you need to get a permit from the Provincial Archaeology Office. You also need to be an archaeologist recognized by the PAO, or be a graduate student working under the supervision of an archaeologist.
Permits are assigned on a project by project basis and are valid only in a specific area, and during the specific time that is indicated on the permit. Permit applications are available from the Provincial Archaeology Office, or can be printed directly from this web page.
The permit holder is responsible for:
The permit allows the researcher to enter Crown Lands for the purpose of conducting the investigation, but it does not entitle the holder to enter private property or Crown Land that has been leased without the landowner's permission. The permit holder is responsible for any damage to private property done in the course of the investigation.
For further information on archaeological permits check the:
The first step is to get a permit application. These are available from the Provincial Archaeology Office.
Be sure that you get the right application. If you are planning on carrying out archaeological research, you will need the Research Permit Application. However, if you are planning to carry out an archaeological impact assessment, you will need the Historic Resources Impact Assessment Permit Application.
The application must be submitted by the archaeologist who is responsible for all scientific aspects of the research, both in the field and in the laboratory. It must be received by the Provincial Archaeology Office no later than one month (20 working days) before the project begins.
Along with your application you will need to provide:
If you are a student enrolled in a postgraduate university program, you may not have all of these qualifications on your own, but you may have your thesis advisor (or some other qualified archaeologist who is familiar with your work) sponsor you. Your sponsor will review the methodology you propose to use, visit you in the field (after the project has begun and before investigations are one-third complete), and provide the Provincial Archaeology Office with a report, within 30 days of the visit, in order to update that office on the progress of your project. To apply, you must use the standard Research Permit Application, which both you and your sponsor must sign. By co-signing, you and your sponsor become jointly responsible for fulfilling the conditions of the permit.
Return your completed application to the Provincial Archaeology Office.
The Provincial Archaeology Office has a budget for grants for archaeological research. Priority is given to graduate student projects.
You may submit your permit application and your grant application together. Applications are available from the PAO, or this website.
The funding provided through the Provincial Archaeology Office may be used for most expenses incurred during field work and post field work analysis.
The Provincial Archaeology Office of the Heritage Division, and the Archaeology and Ethnology Unit at the Rooms , are responsible for the management of archaeological, ethnographic and palaeontological resources within the Province. Both agencies have personnel and resources who can assist you with your research in the Province.
The Provincial Archaeology Office, aids the Minister of Tourism, Culture, Industry and Innovation in protecting, preserving, developing, studying, interpreting and promoting the appreciation of the historic resources of the Province of Newfoundland and Labrador.
The PAO is the regulatory agency responsible for all archaeology carried out in the Province. It is also the central repository for all archaeological records in the Province, including site record forms and archaeological reports. The PAO also has a small annual grant that is used to help students and archaeologists in their research.
The PAO is located in the West Block of the Confederation Building, in St. John's. It has a map and literature library which contains reports and theses from the very beginning of archaeology in the Province.
Artifacts are not permanently curated by the PAO; that is the responsibility of the The Rooms Provincial Museum Division. However, all artifacts are first received and processed by the PAO, who in turn transfers them on to the Museum.
The purpose of The Rooms Provincial Museum Division according to The Rooms Act is to "collect, catalogue, conserve, preserve, study and exhibit historic artifacts and natural history specimens of significance to the province" and to "enlighten and educate people respecting the history of the province."
The Archaeology and Ethnology Unit is responsible for the management of all archaeological and ethnographic artifacts that are submitted to The Rooms Provincial Museum Division and their staff can help you sort through and research the collections.
If you discover a new site while you are carrying out the work under permit you should report it to the Provincial Archaeologist at the Provincial Archaeology Office within 30 days. If the site is threatened, you should report it within 48 hours. When possible it is important to maintain contact with the PAO while you are in the field and submit the UTMs, or latitudes and longitudes, of new sites you have found. The PAO can usually assign the sites' Borden numbers the same day.
If you are issued a permit, the Provincial Archaeologist may request that you relocate sites previously known from within your study area, and report any changes in their condition. If this request is made, you will have up to 90 days to make your report, unless the site is threatened, in which case you should report the fact within 48 hours.
Prior to heading into the field, you should obtain a supply of Site Record Forms, and any other forms required. If you intend to use substitutes for the forms the Province provides, submit copies of them along with your permit application for approval.
One of the first things you should do when you get back from the field is submit your Site Record forms for all of the new sites you have found, and all of the known sites you have revisited. These should be submitted to the PAO within 30 days of the expiration of your permit, along with 1:50,000 scale topographic maps showing the locations of the sites, all the areas surveyed and the techniques employed.
It should be noted that many permits are issued each year and there are thousands of archaeological sites within the Province. It is important to standardize the information coming into the Provincial Archaeology Office as much as possible. So, you should familiarize yourself with the User guide for Completing the Archaeological Site Record Form found on the first two pages of the Site Record Form.
Yes. This is a requirement pursuant to the Archaeological Investigation Permit Regulations.
The Province has standardized an Excel spreadsheet which must be filled out for each artifact. This procedure ensures that a basic suite of characteristics is recorded for every artifact found in the Province. You may be able to use an alternative electonic cataloguing system but it must be cleared with the PAO first.
Please Note: Paper catalog forms will no longer be accepted for projects from 2016 forward.
All artifacts recovered within Newfoundland and Labrador must be conserved, and it is the responsibility of the permit holder to arrange for & assume the cost for their conservation. Every permit application must include the name of a professional conservator, and be accompanied by that conservator's current resume, listing educational background, employment experience, and relevant scientific publications, as well as any specific experience relevant to the project.
In your permit application you must demonstrate that adequate budgeting has been allocated for conservation, and that adequate facilities are available.
You are required to engage the services of a conservator, who will assume full responsibility for the conservation of your archaeological objects. The conservator must meet the requirements of the PAO before approval is granted. The conservator must examine all recovered artifacts and provide the PAO with examination records. When treatment is necessary detailed treatment records must also be submitted.
Treatment records must be signed and dated by the conservator and must include:
For more information on conservation requirements, check the Archaeological Investigation Permit Regulations.
All archaeologists are required under the Historic Resources Act to report all archaeological work carried out in the Province.
The Historic Resources Act and Archaeological Investigation Permit Regulations outline the contents and scheduling of submissions required by the Provincial Archaeology Office including reports, record forms and site record forms. An interim report and project report are required for each permit or year of research at a multi-year project. Multi-year projects require a final report at the end of the project. Please be sure to send a copy of any published articles to the PAO for the reference library.
For additional information on the reporting of archaeological projects to the Provincial Archaeology Office, check the regulations in the Archaeological Investigation Permit Regulations
|Permit Application||1 month (20 working days) before project begins||Required for conducting archaeological work|
|Report New Sites||within 30 days of discovery or within 48 hours if the site is threatened||provide map, and location information (NAD, UTM'S or Latitude and Longitude)|
|Site Record Forms||within 30 days of permit expiration||fill in all information as required|
|Interim Report||within 180 days of permit expiration||preliminary summary of fieldwork|
|Forms||within 180 days of permit expiration||
|Project Report(all projects)||within 365 days of permit expiration||
|Final Report(for multi-year projects)||2 years of permit expiration||summary of project in its entirety|
|Artifacts & Records||within 2 years of permit expiration||
For more detailed answers to these questions and to answer those not covered in this FAQ, you may wish to consult the following references:
ALL FORMS AND APPLICATIONS CAN BE COMPLETED BY DOWN LOADING A MICROSOFT WORD OR EXCEL FILE WHICH CAN THEN BE E-MAILED TO THE PAO.
|Research Permit Application||Research Application|
|Historic Resources Impact Assessment Permit Application||HRIA Application|
|Research Grant Application||Grant Application|
|Site Record Forms||Site Record Form|
|Specimen Record Forms||Specimen Record Form|
|Specimen Record Key||Specimen Record Key|
|Procedures for Collections||Procedures for Collections|
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