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The Adjudication Process

  1. ADJUDICATORS: Adjudicators are selected at the recommendation of the Arts and Letters Awards Advisory Committee. A new slate of adjudicators is brought forward each year.

  2. WHO SEES THE ENTRIES: The adjudication of entries takes place at arms-length from the Arts and Letters Awards Advisory Committee. Entries are seen only by the adjudicators and government staff assigned to the program.

    Only after the announcement of the winners are any entries presented to the public. This consists of a public exhibition of winning and selected entries in the visual arts sections and winning entries in the Literary, Music and Digital Multimedia sections. Following the announcement of the winners, award-winning entries (or excerpts thereof) in all sections are posted on the Arts and Letters website with the permission of the entrant.


  3. RESTRICTIONS ON ENTRY: An adjudicator may not submit an entry to any section in the year s/he is adjudicating. Entrants are not permitted to submit an entry to a section if that section is being adjudicated by an immediate family member. Family members are permitted to enter in any other section for which they are otherwise eligible. Members of the Arts and Letters Awards Advisory Committee are not permitted to submit entries. However, this restriction does not apply to family members of the committee.

  4. BLIND JUDGING: Every measure is taken to ensure that the adjudication is a blind judging process, i.e. the identity of the entrants remains unknown to the adjudicators. In the case of the literary and music sections, no names are attached to the entries. In the case of the visual arts section, any names attached to the pieces, including signatures on the work itself, are hidden. The committee recognizes that because we live in a relatively small artistic community, the style of a piece may be an indication to an adjudicator that it is the work of a particular artist known to her/him. In such cases, adjudicators are asked not to disclose the identity of an entrant to other adjudicators.

  5. RELEASE OF NAMES OF ADJUDICATORS: A list of the names of the adjudicators is released to the general public at the time the winners are announced. Adjudicators are asked to restrict the awareness of their participation in the judging of the Arts and Letters Awards to immediate family members, until such time as the list of names of the adjudicators is released.

  6. WRITTEN ADJUDICATIONS: For those entrants who request it, adjudicators are required to complete a brief written adjudication to be returned to the entrant following the end of the adjudication process. If there is more than one adjudicator in a section, the task of writing the comments is shared between adjudicators.

  7. The Arts and Letters Awards Advisory Committee recognizes adjudicators have their own methods of arriving at their decisions. However, adjudicators are encouraged to consider an entry‚Äôs demonstration of the following: 
    • artistic skill
    • artistic vision
    • innovation and imagination
    • contribution to the artistic practice in that genre/discipline
       

 

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